About the Role:

This position is for an Executive Administrator on a contractual basis, preferably for female candidates, located on-site in Navi Mumbai. The role focuses on managing administrative functions essential for smooth office operations and facility management.

Key Responsibilities:

• Prepare Purchase Orders (PO) for all monthly recurring expenses, ensuring timely processing and accurate record-keeping.
• Oversee day-to-day housekeeping operations and ensure the facility remains in excellent condition.
• Maintain inventory and track availability of household items, office stationery, and pantry consumables through effective monitoring systems.
• Manage and optimize the workforce, including housekeeping attendants, pantry staff, and office assistants, ensuring efficient allocation and productivity.
• Coordinate arrangements and support for events organized by HR and the marketing team, ensuring seamless execution.
• Maintain adequate stock of first aid supplies and ensure proper upkeep of the Medical Room.
• Supervise daily operations of the cafeteria and pantry, ensuring hygiene standards and smooth service.
• Handle arrangements for visitors, guests, and customer visits, including hospitality and logistics.
• Maintain and regularly update site documentation and administrative records for compliance and operational efficiency.

This role requires excellent organizational skills, proactive management, and a high level of discretion.

Key Technical Skills:

Admin Support, Visitor Management, Invoice Processing, Purchase Contracts, Report Building, Event Coordination, Cafeteria Management, Document Management, Housekeeping

Requirements

• Female candidates preferred due to team balance or client specifications.
• Minimum 2 years of experience in administrative support or office management.
• Good knowledge of purchase order processing and invoice handling.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Excellent communication and interpersonal skills to coordinate with staff, vendors, and guests.
• Ability to manage housekeeping staff and oversee facility management.
• Proficiency in maintaining records and documentation for audits or inspections.
• Comfortable working on-site in Navi Mumbai.